GDPR Privacy Policy - The Kennel Club Educational Trust

The contact details for our data protection team are as follows:

01296 318 540

The Kennel Club, 10 Clarges Street, London, W1J 8AB

It is the responsibility of the Data Protection Team to monitor compliance with Data Protection legislation, and to be the first point of contact for supervisory authorities and for individuals whose personal data is being processed.

The Particulars of Processing for the respective Kennel Club Educational Trust Trustees, donors and club secretaries are set out in the Schedules to this Privacy Notice.

It may be the case that you have contact in more than one capacity, so please read this notice and then look at all the relevant schedules that may apply to you if you wish to know more about how we process your personal data, including the purposes and legal basis. The specific Schedules are as follows:

KCET Trustees [Schedule 1];

KC Building Stoneleigh [Schedule 2];

Note – we will use personal data sometimes for statistical purposes but retain anonymity so you cannot be identified.

This Section sets out the rights of a data subject, as set out in the General Data Protection Regulation. Under certain circumstances by law you have rights of access, correction, erasure and restriction.

Request access to personal information (commonly known as a "data subject access request"). This enables you to receive a copy of the personal information held about you and to check that it is being lawfully processed.

Request correction of the personal information. This enables you to have any incomplete or inaccurate information corrected.

Request erasure of your personal information. To request deletion or removal of personal information where there is no good reason to continue to process the data.

Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object to the processing of your personal information for direct marketing purposes.

Request the restriction of processing of your personal information. This enables you to ask that the processing of personal information be suspended, for example if you want us to establish its accuracy or the reason for processing it.

Request the transfer of your personal information to another party.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact the Data Protection Team in writing.

Complying with/supporting compliance with legal and regulatory requirements

Internal training purposes

To maintain records and other administrative purposes, including updating details and preferences

Some of the above grounds for processing will overlap and there may be several grounds which justify our use of your personal information

Where processing of personal data is based on consent, there is a right as a data subject to withdraw that consent at any time.

The Kennel Club Limited provides administrative services including data processing on behalf of the Kennel Club Educational Trust. Personal data is transferred to the Kennel Club Limited for further processing in accordance with the purpose(s) for which the data were originally collected or may otherwise be lawfully processed. Personal data is only disclosed to third parties for a limited number of reasons, these include: charity administration, communications, data management, technical support, and processing payments.

The Kennel Club Limited has contracted with us as a Data Processor under the requirements in the GDPR. It is contractually bound to only use personal data for the agreed purpose(s). Relevant persons working for the Kennel Club Limited will have access to personal data but only to the extent necessary to perform their services for us.

The Kennel Club Limited agrees to implement reasonable contractual and technical protections, to keep personal data confidential, not sell personal data to third parties and to not disclose personal data to third parties except as may be required by law, as permitted by the KCET Trustees or as stated in this Privacy Policy.

In appropriate circumstances we may disclose data to authorised bodies as required by law.

You can contact us at the Data Protection Team details above if you have any questions or concerns about personal data and privacy matters.

Administration of the Kennel Club Educational Trust and communications relating to trusteeship

Contractual Necessity

The performance of requirements upon Trustees under the Trust Deed and statutory obligations as required by the Charity Commission

Legal & Statutory Necessity

Administration – facilitating bookings at the KCET Building at Stoneleigh and transactional communications.

Contractual Necessity

The provision of services and facilities relating to the KCET Building at Stoneleigh.

Contractual Necessity

To request feedback and provide information about future events.

Legitimate Interests

Administration and transactional communications relating to grants.

Contractual Necessity

The provision of funding services and facilitating grants from The Kennel Club Educational Trust.

Contractual Necessity

To comply with statutory obligations and Charity Commission requirements.

Legal & Statutory Necessity